As employees are returning to the office, workplaces are offering them more options to accommodate their return. And with things probably never fully going back to their pre-COVID ways, the need for new workplace features is necessary. Fortunately, new technologies such as workplace management software, occupancy analytics and lease management have become available for workplaces which allow for features such as office hoteling and hot-desking to be possible. While office hoteling is a popular service employees take advantage of due to it allowing them to reserve a workstation for a certain day and for a certain amount of time, hot-desking is also a good option to consider. Read below to find out what hot-desking is and what are the benefits associated with it.

What is Hot-Desking?

Hot-desking allows employees to take whatever desk is available in the shared space without any commitment or reservation. This way desks are used by different employees at different times. Employees don’t need to make a reservation of a desk and are simply allocated one once they check in. Through this ad hoc based system, the office spaced is used more efficiently and the risk of having unused space is greatly reduced. Here are some of the benefits of hot-desking.


Hot-desking allows employees to embrace returning to the office on their own terms. Whether they have it planned ahead of time or simply wake up one morning wanting to go work from a shared office space, they have the flexibility of choosing when to take advantage of this feature. Furthermore, they don’t have to depend on arriving at the office by a certain time, as they receive their desk the moment they check-in and can use it for as long as the shared space is open.

No Location Restrictions

Another main advantage of hot-desking is that it also provides employees with the flexibility of working from various locations across the country. Being able to simply walk into a shared or coworking space that provides this service, regardless of what city they are in, allows them to work from an office location without having to be close to their company’s headquarters or their home. Also, companies can recruit employees from all over the country since employees can work from anywhere in the country.


Offering your employees the option of hot-desking is incredibly cost-effective. Through such a flexible rent agreement, you can reduce the number of office and cleaning staff and even the cost of amenities. Without having to keep your entire shared space open, you can focus on only the area of the space that is being used and thus reduce the overall occupancy costs and the waste of excess space. Also, with a strong occupancy management software, like the one provided by Yardi Corom, you can benefit from an integrated solution for hybrid workplace management, including office hot-desking.

Increased Collaboration

With hot-desking, employees have the opportunity to work in the same shared space as other friends that may not be working at the same company as them. Also, they can easily work with their coworkers whenever they decide to meet up at the office. This can lead to increased collaboration and productivity and a stronger sense of community that can lead to an overall thriving environment. Along the same lines, employees can meet and interact with employees of other companies, which can lead to connections and valuable partnerships.

Hot-desking is one of the many features you should consider offering your employees as they return to the office. Not only is it a productive, flexible and attractive option for them but it also allows you also benefit by having a productive environment and being cos-effective in your workplace community. For more information regarding how the Yardi Corom Occupancy Software can help with hot-desking and managing your workplace, schedule a demo here.

Sanziana Bona

Sanziana Bona is a content marketing writer for Yardi Corom, a cloud-based software solution designed for commercial tenants and corporate occupiers and Yardi Kube, an all-in-one coworking management platform. She covers many commercial real estate related topics including FASB/IFRS compliance, lease accounting, coworking and flexile spaces, and more. You can connect with Sanziana via email.

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